Events FAQ and Policies

Contact our Event Team, Tuesday-Saturday from 10am-5pm at 925.606.8855 or events@purpleorchid.com. Our team will guide you through everything you need to know about booking an event with Purple Orchid Wine Country Resort and Spa. Your event space, food, lodging, and staffing will be reserved following the requirements of your event when committed with a contract. Follow contact and deposit you work with a team member to assist with the planning and coordination of your event and the day of facilitation.

We work by appointment to understand your needs and make sure we are the right venue for you. During your appointment, we review our services, amenities, costs, answer any questions, and provide a tour of our grounds. We discourage walk-ins, so please contact us to schedule an appointment. During wedding season, weekend appointments may be limited to respect our private event spaces.

Five rooms or more is considered a group and must be committed by way of a contract: subject to cancellation policies and performance requirements. Upon your inquiry for a group room block, we will explain room types, rates, availability, and provide important dates for required reservations and releases.

A retainer is required at the time of contract signing to secure your event. Retainers are a percentage of the event estimate. The retainer is non-refundable.

We offer a list of preferred/recommended vendors for your event, but you are welcome to bring in other insured and licensed vendors. Prior to signing any contracts with vendors, please check with your event manager. For tent/structure rentals, we require the use of our vendors due to needing to pull fire permits and other items.

All catering and beverage service will be provided by Purple Orchid Resort and/or On the Vine Catering.

If we are unable to accommodate your cuisine, you may bring in an insured and licensed caterer for an extra charge. Approval prior to contract signing is required. Service staff from the preferred caterer may be required if the outside caterer cannot provide.

Outside food and beverage, beer, and liquor are prohibited. We will terminate your event if guests bring in their own alcohol. Guests consuming alcoholic beverages must be twenty-one years of age and will be required to provide valid identification.

Alameda County noise ordinance is followed. Indoor events must conclude by 11pm, and outdoor events must conclude by 10pm.

Most of our clients choose to purchase their event coverage from Wedsafe or Wedsure, but you may take out a policy from any accredited private company or your homeowner's insurance. Insurance costs clients about $100-190 for a one-day policy. We require a $1 million liability policy.

Complimentary parking is provided for event guests in the main parking lot, along with overflow parking in the olive orchard.

A 24% operations fee, a 5% catering surcharge (gratuity), and the current applicable sales tax (10.25%) apply to the event. (Taxes, fees, and charges are subject to change.) Additional charges may apply for custom menus, entrees, and additional chef and staffing time.